All jobs Location: Globally remote, or Santiago Chile
Reporting to: Chief of Staff and Operations
Annual salary: $55,000 – $65,000 USD. Salary will be adjusted to the country in which the candidate resides.
Contract type: Permanent
Working hours: Full-time
Candidate level: Mid-level
Background
The Global Methane Hub is the first coordinated philanthropic approach to methane mitigation funding. Believing the dramatic reduction of methane gas can protect the planet and its people from the worst impacts of climate change, The Global Methane Hub supports ambitious catalytic investments, lays the groundwork for long-term transformation of challenging sectors, and delivers quick wins in sectors that are ripe for action on the ground. The Hub focuses on the energy, agricultural, and waste sectors which account for 96% of human-caused methane emissions.
The Global Methane Hub’s actions are global in nature, but we believe quick wins will only be had if we engage sub-nationals and local communities. Our grant making focuses on the highest emitting sectors and regions, and we aim to move fast, be nimble and operate with ambition and vision. Truly global action requires a global team, and the Hub is spread over in six continents with its headquarters in Santiago, Chile.
Purpose of role
In the last two years, The Global Methane Hub (GMH) has grown dramatically, and we are seeking a highly motivated and passionate Executive Assistant (EA) who can provide outstanding administrative support to our CEO. The EA will have the unique opportunity to interact with a variety of corporate, non-profit, and foundation partners, as well as policymakers, academics, investors, and civil society. This is an ideal position for a professional with previous experience supporting senior executives in a professional environment who has a passion for environmental issues and urgent action on the climate crisis.
The position reports to the Chief of Staff and Operations (COSO) but directly supports the CEO, frequently partnering with the program assistants and collaborating with staff to ensure that the organization’s strategies are implemented effectively and efficiently.
Primary responsibilities
The job holder will have the following key responsibilities:
- Provide comprehensive administrative support to the Chief Executive Officer of a global, philanthropic organization.
- Manage complex calendars and schedules, responding internally and externally in a time-appropriate and detail-oriented manner.
- Prepare briefing materials for the CEO that provides detailed information in advance of key meetings and events.
- Manage email correspondence, determining the level of priority and follow-up.
- Effectively handle composing and preparing correspondence to key stakeholders with a high degree of professionalism, accuracy, and confidentiality, including for the Steering Committee, Advisory Board, and other stakeholders.
- Make complex, international travel arrangements including flights, hotels, transport, visas, agendas, and key contact information. Manage changes and anticipate needs.
- Manage logistics for in-person and virtual meetings. Arrange for conference rooms and audio/visual requirements as necessary.
- Support drafting of oral and written presentations.
- Prepare and submit expense reports.
- Collaborate and build relationships internally and externally, including communicating effectively with people in the organization.
- Support meetings with internal and external stakeholders by taking notes, preparing meeting materials, and following up with participants.
- Manage external contacts; proactively understanding who they are and keeping track of periodic communication needed for primary contacts.
- Assist the broader team in coordinating the agenda of team meetings and off-sites.
- Support the Chief of Staff and Operations with administrative tasks, as requested.
- Perform other duties as assigned.
The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.
Experience, qualifications, and personal traits desired
- Demonstrates organizational values of equity, agility, humility, integrity, and care.
- 3-5 years of experience in a similar role, preferably with an international organization. Philanthropy/NGO experience preferred.
- High level of discretion and attention to confidentiality and information security.
- Excellent verbal and written communication skills in English. Spanish language skills are highly desired.
- Exceptionally organized and detail oriented.
- Highly collaborative with excellent interpersonal skills and ability to relate to all levels of the organization, external partners, and grantees. Brings a learner's mind-set to the role.
- Ability to multitask and make quick, critical decisions; able to work well under pressure.
- Ability to work with all levels of external partners, high degree of professionalism.
- Proficiency in Google Workspace and Microsoft Office applications.
- A team player, with the ability to navigate a diverse, multicultural, and interdisciplinary team.
- Highly interested, motivated, and engaged to work.
- Passionate about being part of the climate change solution.
The Global Methane Hub is a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. GMH and Windward are committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, colour, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
Non-U.S. employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; 4weeks of paid time off, up to 12 weeks of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive wellness, technology, and home composting benefits in addition to professional development and training opportunities.
U.S. employees are employed by our fiscal sponsor, the Windward Fund. Windward offers a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours of vacation time, 80hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.
Windward participates in E-Verify and will provide the federal government with employees’ Form I-9information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.
Additional Information
- This will be a full-time (40 hours/week) remote role. Given the job reports to the CEO, based in Santiago, Chile, the Executive Assistant ideally should overlap hours with GMT-3 time zone but will require flexibility in order to collaborate with staff and stakeholders in multiple time zones.
- Ability and willingness to travel internationally (~10%).
- Please note that the successful candidate may undergo reference checks prior to starting employment.
To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement.
Please contact Liberty Childs at liberty@darylupsall.com for any queries you may have.
The deadline for application is Sunday 21st January 2024.
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