All jobs The deadline for applications is Sunday 21st January 2024.
Location: Santiago, Chile
Reporting to: Chief Financial and Administrative Officer
Annual salary: $30,000 - $35,000 USD paid in Chilean Pesos
Contract type: Permanent
Working hours: Full-time
Candidate level: Officer
Background
The Global Methane Hub is the first coordinated philanthropic approach to methane mitigation funding. Believing the dramatic reduction of methane gas can protect the planet and its people from the worst impacts of climate change, The Global Methane Hub supports ambitious catalytic investments, lays the groundwork for long-term transformation of challenging sectors, and delivers quick wins in sectors that are ripe for action on the ground. The Hub focuses on the energy, agricultural, and waste sectors which account for 96% of human-caused methane emissions.
The Global Methane Hub’s actions are global in nature, but we believe quick wins will only be had if we engage sub-nationals and local communities. Our grant making focuses on the highest emitting sectors and regions, and we aim to move fast, be nimble and operate with ambition and vision. Truly global action requires a global team, and the Hub is spread over in six continents with its headquarters in Santiago, Chile.
Purpose of role
In the last two years, The Global Methane Hub (GMH) has grown dramatically, and the role of Office Administrator will provide administrative support to GMH’s headquarters in Santiago, Chile. As the day-to-day focal point in the installation of the organization, the Office Administrator will provide a number of functions including coordinating the office space installation.
This position reports to the Chief Financial and Administrative Officer, will collaborate closely with the Budget and Administrative Associate, and support the 7-person headquarters-based staff.
Primary responsibilities
The job holder will have the following key responsibilities:
Office/Facility management
- Provide general office management support, ordering and maintaining equipment and supplies, coordinating with vendors as needed.
- Serve as the office receptionist, responding to phone calls, monitoring emails, coordinating with PUCV security, and building management teams, and welcoming visitors.
- Arrange for conference rooms and audio/visual requirements as necessary.
- Schedule, manage, and coordinate travel for the Chile team, as requested.
- Proactively monitor day-to-day activities to identify ways to boost productivity.
- Manage calendars and schedules, providing advanced information on key events, including details and facts ahead of time for key staff at headquarters.
- Support drafting of oral and written presentations.
- Assist the team in coordinating the agenda of team meetings and off-sites.
- Serve as back-up administrative support for the CEO when needed.
- Maintain contact database.
- Support in the management of purchases, monitoring of contracts, processing payments, and reconciling the credit card for HQ staff.
- Prepare and submit expense reports.
- Request quotes from vendors and provide analysis of options to the Finance Admin team.
- Perform other duties as assigned.
The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.
Experience, qualifications, and personal traits desired
- Demonstrates organizational values of equity, agility, humility, integrity, and care.
- 1-3 years of experience in a similar role, preferably with an international organization.
- Personable, approachable, and ability to work with all levels of external partners with a high degree of professionalism.
- Excellent verbal and written communication skills in both English and Spanish required.
- Exceptionally organized and detail oriented.
- Ability to multitask and respond to shifting priorities.
- Proficiency in Google Workspace and Microsoft Office applications.
- Team player, with the ability to navigate a diverse, multicultural, and interdisciplinary team.
- Highly interested, motivated, and engaged to work.
- Passionate about being part of the climate change solution.
The Global Methane Hub is a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. GMH and Windward are committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, colour, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
Non-U.S. employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; 4weeks of paid time off, up to 12 weeks of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive wellness, technology, and home composting benefits in addition to professional development and training opportunities.
Additional Information
- This will be a full-time (40 hours/week) remote role. A hybrid work arrangement is available up to 2 days per week based on the needs of the organization.
- Ability and willingness to travel internationally (~10%).
- Please note that the successful candidate may undergo reference checks prior to starting employment.
The deadline for application is Sunday 21st January 2024.
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