Program Associate

Background

Our client is a philanthropic organization dedicated to advancing environmental solutions with the potential to create long-term, systemic impact. The organization supports innovative initiatives focused on environmental conservation, climate resilience, and sustainable land and ocean stewardship. Through strategic philanthropy, partnerships with leading experts, and support for science, policy, and community engagement, the organization seeks to accelerate meaningful environmental progress.

Operating with a lean, collaborative team, the organization values thoughtful analysis, curiosity, and continuous learning. To support its growing portfolio and enhance operational effectiveness, it is seeking a Program Associate who combines strong research capabilities with operational excellence and an interest in leveraging emerging technologies, including AI.

Purpose of the role

The Program Associate plays a key role at the intersection of strategy and execution. Working closely with leadership, this individual supports research, grantmaking operations, and organizational effectiveness while helping identify opportunities to improve workflows through technology and artificial intelligence.

This role is well suited to someone who enjoys balancing analytical work with hands-on execution, thrives in a collaborative environment, and is motivated by contributing to meaningful environmental impact.

Primary Responsibilities

Research

• Support the development of AI-enabled tools and knowledge management systems to improve research processes
• Conduct in-depth research on environmental and climate-related topics to inform philanthropic investments and strategic initiatives
• Perform shorter-term research assignments in response to emerging opportunities and organizational priorities
• Prepare research summaries, briefing materials, and strategic documents for internal and external stakeholders
• Take notes during meetings and calls, and coordinate follow-up actions and communications

Operations

• Maintain grant management systems and internal documentation, ensuring accurate records and reporting
• Prepare grant recommendation materials and related correspondence for leadership review
• Serve as a point of contact for routine communications with nonprofit partners, peer organizations, and internal stakeholders
• Reconcile grant information and support regular financial and portfolio reporting
• Coordinate recurring team meetings, including scheduling, agenda preparation, and action-item tracking
• Organize meetings, workshops, and events, both virtual and in person
• Continuously identify opportunities to improve operational processes, systems, and workflows

Profile

Experience

• Educational focus or job experience in environmental studies, sustainability, climate or a related field preferred
• Demonstrated understanding of artificial intelligence and machine learning concepts, with the ability to translate technological capabilities into practical business applications
• Experience with grant management platforms, CRM systems, or similar operational tools is preferred
• Strong proficiency in Microsoft Excel and other productivity software; familiarity with design or visualization tools is an asset

Skills

• Passion for environmental sustainability and innovative approaches to addressing climate-related challenges
• Strong analytical and research skills with the ability to synthesize complex information into clear, actionable insights
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities
• Proactive, intellectually curious, and comfortable working independently within a small team
• High level of discretion and professionalism, with experience handling confidential information

Work Environment

This position is based in New York City and follows a flexible hybrid work model that combines in-office and remote work. Occasional domestic travel may be required.

To apply for the post

To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement. Please ensure you send your CV and Cover letter in the following format: full_name_CV_org_name_role and full_name_role_CL.

If you have any questions about the role or organisation and would like an informal chat ahead of submitting a formal application, please reach out to Noëmi Bijlsma at noemi@upsallinternational.com. Please note: to ensure the security of your application and to ensure that your data complies with GDPR regulations, applications via email will not be accepted.

• The deadline for applications is Monday September 7th, 9:00 am CET ·

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Upsall International actively promotes equality, diversity, and inclusion. In recruiting candidates, we seek candidates with the proven skills required, irrespective of race, gender, religion or belief, age, disability, or sexual orientation.